National Lotteries Distribution Trust Fund
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CAO
CENTRAL APPLICATIONS OFFICE

In terms of Regulations, the Minister of Trade and Industry gave the National Lotteries Board the mandate to set up the infrastructure to offer administrative support for the Distributing Agencies. A highly specialised Management Information System was set up and the necessary staff engaged. All applications for funding go through this central office.

Applications for funding that are received by the advertised deadlines, are scanned in their entirety and the hard copy stored off-site. All applicants that meet the deadlines are sent letters of acknowledgement of receipt. The relevant, captured data is prepared for presentation to the Distributing Agencies for adjudication.

THE APPLICATION PROCESS

After the establishment of the Distributing Agencies, each of the beneficiary categories identified their criteria for funding and issued individual advertisements inviting potential beneficiaries to submit applications by a pre-determined deadline. Statutory requirements were published in Government Gazette No. 21696 on 27 October 2000.

THE ADJUDICATION OF APPLICATIONS
    The process of adjudication is as follows:
  • At the adjudication meetings, the Members of the Distributing Agencies assess the merits of each application in terms of the prescribed and advertised requirements.
  • Successful applicants are then allocated a sum of money.
  • Conditions, if any, are identified.
  • Grant Officers could then visit projects to verify aspects of applications as requested by the Distributing Agencies.
  • Upon verification, bank details are also verified and Funding Agreements signed. By signing the Funding Agreements, beneficiaries commit to use the awarded funds for the purposes as stipulated in their applications and also to submit quarterly reports showing how the funds have been utilised.
  • Funds are then electronically transferred to the bank accounts of beneficiaries. In some cases, this might be in tranches on the instruction of the Distributing Agencies.